Provisions for Community Rooms
Provisions for Community Room and Small Group Meeting Room Use for Private Sessions – i.e. meetings not directed towards general public participation. (Approved by City Council 7/25/06)
The Library may properly limit the use of the meeting rooms to meetings which are open to the public or may make space available for both private and public sessions.
The Library’s meeting rooms are available on reservation to groups whose purposes are civic, cultural, or educational. The rooms are not available for the following purposes: business and corporate sales or promotional meetings, partisan groups, religious meetings, social affairs, or receptions of a personal nature. No charge of admission may be made for programs or meetings held in the rooms except for registration fees. No sales of any kind may be made except for those of specific benefit to the library. Groups may take the normal collection of dues. Rooms may not be scheduled on City or Library holidays. Rooms may not be scheduled during times the library is not open to the public and the room must be vacated in like condition 30 minutes before closing time. Light refreshments may be made available only in the Community Room.
Groups whose use is not geared towards general public participation may be scheduled based on availability at the discretion of the Library Director with the concurrence of the Library Board. The following provisions are specific to these types of groups/meetings.
An initial reservation deposit equal to a 1-hour fee payable to Speer Memorial Library must be received by the library when the Reservation Request for Meeting Room Use form is received, approved, and the room is officially reserved. Rooms may not be reserved for Private Sessions (i.e. meetings not directed towards general public participation) earlier than 2 weeks before the desired meeting date. The individual reserving the room must have a valid library card and not have outstanding library charges. Fees for room usage will be deducted from this deposit with any amounts in excess of the deposit being due at the end of the meeting. Unpaid fees and any damage or excessive clean-up costs will be billed to the organization/individual reserving the room. Any unpaid fees due 30 days after mailing a bill to the organization/individual reserving the room will be entered into our circulation system as due from the individual who reserved the room.
Fees are listed below and include set-up and clean-up time. Groups reserving meeting rooms for more than one meeting a month during library hours will be assessed a reservation fee of $10.00 per meeting for each additional meeting.
The following is a list of the maximum occupancies and fees for the Community Room, Small Group Meeting, and other meeting rooms available to be reserved at the library.
Click Here For The: Community Room Form
Groups whose use is not geared towards general public participation may be scheduled based on availability at the discretion of the Library Director with the concurrence of the Library Board. The following provisions are specific to these types of groups/meetings.
An initial reservation deposit equal to a 1-hour fee payable to Speer Memorial Library must be received by the library when the Reservation Request for Meeting Room Use form is received, approved, and the room is officially reserved. Rooms may not be reserved for Private Sessions (i.e. meetings not directed towards general public participation) earlier than 2 weeks before the desired meeting date. The individual reserving the room must have a valid library card and not have outstanding library charges. Fees for room usage will be deducted from this deposit with any amounts in excess of the deposit being due at the end of the meeting. Unpaid fees and any damage or excessive clean-up costs will be billed to the organization/individual reserving the room. Any unpaid fees due 30 days after mailing a bill to the organization/individual reserving the room will be entered into our circulation system as due from the individual who reserved the room.
Fees are listed below and include set-up and clean-up time. Groups reserving meeting rooms for more than one meeting a month during library hours will be assessed a reservation fee of $10.00 per meeting for each additional meeting.
The following is a list of the maximum occupancies and fees for the Community Room, Small Group Meeting, and other meeting rooms available to be reserved at the library.
Click Here For The: Community Room Form
| Maximum Occupancy | Room Size | Hourly Fee | Room Designation |
| 102 | 34’ x 44’ | $25 | Community Room |
| 16 | 10’ x 22’ | $15 | Small Group Meeting Room 2 |
| 43 | 17’ x 40’ | $15 | Computer Lab |
